keeping track of every detail
Transaction Management
A transaction coordinator’s (TC) role is best described as a manager for the entire real estate transaction process. Communication is delayed as crucial information may be passed between multiple parties before it reaches its intended target.
What Does A Transaction
Coordinator Do?
A few of the many tasks
- Review all contracts & paperwork
- Chase down paperwork from all parties
- Open escrow & order title
- Coordinate all e-signing
- Coordinate with all parties
- Create a detailed closing checklist
- Deliver all documents securely
- Schedule & coordinate inspections
- Order warranties & coordinate transfers​
- Keep all parties on track
- Manage contingencies & key dates
- Manage insurance requirements
- Manage HOA requirements
- Ensure contract requirements are complete
- Monitor closing progress
Communication & Scheduling
Documents, clarification, scheduling, and confirmation.
A transaction coordinator serves as the main point of contact, handling scheduling, follow-ups, and communication between all parties involved in a transaction, including buyers, sellers, agents, title and escrow companies, lenders, attorneys, and other third parties.
While a transaction coordinator doesn't draft contracts, they do review all received contracts, disclosures, agreements, and receipts to ensure accuracy and completeness. Their role involves checking for missing signatures, conflicts, legal uncertainties, and compliance issues.
Reviews & Compliance
Reviewing documents as they are received and ensuring compliance.
Deadlines & Contingencies
Staying on top and staying in contract
When you're in contract and encounter expiring contingencies or missed dates, it can cause significant challenges, even for experienced agents. That's why having a dedicated transaction manager becomes crucial. Their primary focus is to ensure a smooth path to settlement, providing valuable support throughout the process.
Transaction coordinators leverage custom software to simplify tracking and organization of transaction activities. They create a comprehensive transaction management file, ensuring nothing is overlooked. Important documents are sent for eSignatures, meticulously reviewed for completeness and compliance, and seamlessly stored within the file.
Paperwork
Improve compliance, simplify storage, and close transactions faster.
Who Benefits From a Transaction Coordinator?
A transaction coordinator can seamlessly integrate with your business or transaction, no matter your level or volume.
Buyers
From financing to inspections to title company paperwork, your TC will keep track of everything
Sellers
Your TC will make sure that the buyer is complying with the contract by following up with every party involved
Our Transaction Management Partners
We have partnered with transaction coordinators to offer you the best rates and services for your needs.